Managing, scheduling and budgeting long-term maintenance for your premises is a complex process. How much budget do you need to maintain your organization's property? When does it become more economically viable to replace company assets rather than repair them? TOPdesk's Long-term Planning module helps you to address all these issues and more.
The benefits of Long-term Planning:
- Structure the management, scheduling and budgeting of long-term planning for your organization's premises
- Record long-term plans in adjustable graphical overviews
- Document the life cycle of company assets and use it to schedule repairs and replacements
- Make informed decisions when planning and budgeting by comparing different scenarios
- Execute maintenance tasks efficiently using the Operations Management module
- Compliant with various industry standards
Clear graphical overviews
Stay on top of the scheduled maintenance activities by viewing the schedules in graphical overviews. See which activities have been scheduled for which year and the costs associated. You can adjust these planners with one click, giving you immediate insight into the financial consequences of these changes. What's more, you can create an overview of the scheduled long-term maintenance activities for that year, including (total) costs.
Schedule maintenance and replacements
You want to take care of your premises and assets while keeping your budget in mind. This means making choices. How often should the façade of your premises actually be cleaned? When is it more viable to replace company assets than continue repairing them? TOPdesk will help you answer these questions and more.
TOPdesk's Long-term Planning module features graphical overviews that let you easily record maintenance activities and schedule replacements of your company's assets. For instance, you can schedule biennial maintenance for a new heating installation for the first ten years of its lifecycle, followed by annual maintenance. Long-term Planning gives you insight into the expected investments, enabling you to manage the life cycle of company assets and draw up a realistic budget.
Record multiple schedules
You can only appreciate the (financial) effects of long-term maintenance planning after having weighed up several options. That is why TOPdesk helps you to set up a range of scenarios for maintenance planning. Determine which activities are carried out for each scenario and when, as well as the costs involved. Finally, choose the best scenario for your situation.
This module is available in the following TOPdesk packages:
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Swing into action with Operations Management
Once you have scheduled activities using the Long-term Planning module, you can use TOPdesk's Operations Management module to carry them out. Activities that you create in the Long-term Planning module will be taken up as activities in Operations Management, allowing you to efficiently schedule, carry out and monitor operational activities. The to-do list offers an overview of scheduled maintenance activities.
Integration with other modules
The Long-term Planning module offers seamless integration with other TOPdesk modules, making it even easier to create efficient and accurate long-term maintenance schedules.
Linking the Long-term Planning module with Asset Management lets you see exactly which assets need to be repaired and when, from vehicles and fittings to hardware and network equipment. Information on the supplier, budget holder and date of purchase makes specific maintenance planning a lot easier.
Use TOPdesk's Property Management module to record information on your branches and corresponding rooms, including surface areas and the materials used. These specifications will make your planning and budgeting much more accurate and realistic.